The school district, by law, must maintain an up-to-date inventory of its Fixed Assets and Campus Inventory. The inventory is subject to audit each year. The primary administrator responsible to delegate and supervise the district's inventory is the Assistant Superintendent of Operations.
Items in the district are categorized according to CAMPUS, CONTROL AREA, ITEM NUMBER, DESCRIPTION OF THE ITEM, MODEL NUMBER, BRAND/MANUFACTURER, NUMBER OF ITEMS, SERIAL NUMBER and the PURCHASE PRICE.
FIXED ASSETS INVENTORY - Fixed Assets are individual items costing $5000 or more. Unimproved property owned by the school district is also listed as fixed assets.
Campus Inventory Information
The campus principal is responsible for maintaining a current campus inventory of all equipment including teaching apparatus, audio visual equipment, technology hardware and software, furniture and other individual items costing below $5000.
Items costing less that $200 each do not have to be listed on the inventory unless the principal requires them to be listed. Expendable items should NOT be listed on the campus inventory. The campus principal may delegate this responsibility to a delegated person in charge of inventory. The delegated person in charge of inventory must keep a current print out of the inventory of ALL departments on that campus. The campus inventory is subject to audit annually.