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| Board Report Archives |
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September 2000
Board of Trustees REGULAR MEETING
Report: SEPTEMBER 12, 2000
REDISTRICTING BRINGS NEED FOR WAIVER
For the next two years Andrews ISD will be part of an eight-member UIL District, with some schools being located
many miles apart. The current limitation on student absences for extracurricular activities would cause students in golf
and tennis to exceed the limits listed in board policy. The limit of six absences per semester was changed to as many
as ten absences in one semester with a total limit of 12 absences.
MINIMUM GRADUATION REQUIREMENTS INCREASED
Starting with this year's Freshman class, students graduating from Andrews High School will need a total of 24 credits,
as well as passing all TAAS requirements. This change is in keeping with requirements already in place plus the
additional courses now required by the Texas Education Agency.
SEGMENTED GPA SYSTEM PUT INTO PLACE
Another change to be experienced by the Freshman class will be a new Grade Point Average -system to be
segmented over Tier 3, Tier 2, and Tier 1 courses. Courses will be reclassified by weight, and some courses
will not be counted in our system. A full description of the changes can be obtained through the office of the
High School Principal.
LOCAL BOARD POLICY FOR D.E.I.C. REVISED
Revisions were made in Local Board Policy BQA to more clearly define staff membership, citizen membership,
and representation for special population students. The rewritten Policy is in compliance with Education Code 11.251.
ACCOUNTABILITY RATINGS LAUDED
Andrews Independent School District has been awarded a rating of Recognized for 2000 as a result of TAAS scores.
All campuses are Recognized, with Devonian Elementary earning an Exemplary rating. Board members congratulated
the entire staff.
ANDREWS ISD HAS PUBLIC SCHOOLS WEEK ACTIVITIES
Dr. Betty Meiron served as Chair for Public Schools Week activities this year. She presented board members with a
2000 Millennium" folder of all activities, including Open House and various luncheons to be held.
IN OTHER ACTION
The Board ... adopted $1.50 as the tax rate for 2000;
... heard a report on student enrollment;
... heard an update on grant awards totaling nearly one million dollars.
The next regular meeting of the board will be Tuesday, October 10, 2000 at 6:30 P.M.
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October 2000
Board of Trustees REGULAR MEETING
Report: October 10, 2000
MIDDLE SCHOOL PERFORMANCE RECOGNIZED
Principal Tom Carroll was presented with a certificate from the Texas Education
Agency for the acknowledged performance of migrant students on the recent TAAS
tests and for attendance.
PROPERTY TO BE ACQUIRED NEAR CENTRAL OFFICE
Board members directed the administration to continue with measures to purchase
I"f lots adjacent to the administration building. Tentative plans are to
create additional parking space on this land.
SERVICE AGREEMENT SIGNED WITH TXU
Deregulation of electric utilities has created an opportunity for consumers
to choose a provider and to negotiate a better rate. Andrews ISD has signed an
agreement with TXU that will yield a savings of $56,998 over a twelve month
period.
DISTRICT GOALS ADOPTED FOR 2000-2001
On the recommendation of the Districtwide Educational Improvement Council, board
members again adopted the five goals that served the district last year. Andrews
Independent School District:
1. Has a safe and drug free school environment.
2. Has a staff development program that prepares our employees to meet the
educational needs of our changing student population.
3. Effectively and efficiently uses all of its resources to the maximum benefit
of ail its students.
4. Has an effective, integrated technology system for management, communication
and classroom instruction.
5. Has students, programs and policies which are supported by actively involved
parents and community members.
IN OTHER ACTION
The Board
... approved a textbook selection committee for 2001-02;
... approved and accepted donations for various purposes within the district;
... approved Tracy Lowrey to become adjunct faculty to accompany students on
approved extracurricular activities.
The next regular meeting of the board of trustees will be Tuesday, November l4,
2000.
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November 2000
Board of Trustees REGULAR MEETING
Report: November 14, 2000
SCHEDULE SET FOR TEACHER APPRAISALS
Appraisal personnel and the schedule for teacher appraisals is approved by the
Board each year. Each principal and assistant principal was approved, along with
the following schedule.
September 5, 2000 - November 20, 2000 November 27, 2000 - December 20, 2000
January 8, 2001 - March 8, 2001 March 19, 2001 - April 11, 2001 April 17, 2001 -
May 2, 2001
4-H ADJUNCT FACULTY COMPLETED
Miles Dabovich, formerly of Ozona, has accepted the position of County Extension
Agent for Andrews County to replace Robert Roark, who retired. He and
Family a Consumer Sciences Agent, Tracy Lowrey, were formally approved as
adjunct faculty for extracurricular activities by Andrews students.
LOCAL BOARD POIJCIES AMENDED
Board Policv EID (Local) was amended to conform with the electronic grade book
for all grade reporting. Students who attain grades of 90 or above in each of
the core subjects for grades 1-5 will be eligible for the honor roll.
Board Policy FDD (Local) addresses student attendance and absence. Effective
with this amendment, all student absences will require a prefiled form or a note
signed by that student's parent or guardian consenting to the absence.
AEIS REPORT AND PLANS APPROVED
The District Academic Excellence Indicator System was presented for review
and approval. Following the adoption of District Goals last month, board members
approved the District and Campus Improvement Plans.
IN OTHER ACTION
The Board
... heard a report on the condition of the motor fleet;
... saw a video of the Foundation Prize Patrol-,
... agreed to assist the Foundation with clerical work in return for
reimbursement;
... approve the textbook The Universe Revealed. for use in high school astronomy
course.
The next regular meeting of the board of trustees will be Tuesday, December 12,
2000 at 6:30 p.m. |
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December 2000
Board of Trustees REGULAR MEETING
Report: December 12, 2000
SEPTEMBER DEC VISIT REPORTED
The report by the team from the Texas Education Agency concerning their
investigation of the special programs in Andrews ISD was reviewed and wen
received. The District was found to be in compliance with state and federal
requirements.
REGULAR MEETING DATES ADJUSTED
Due to holidays and the spring break, the regular board meeting for January,
2001 was set for Tuesday, January 16, and the regular board meeting for March
was set for March 6, 2001. The meeting time was unchanged at 6:30 P.Ni.
AUDIT REPORT FOR 1999-2000 POSTPONED
The accounting firm of Harper 4 Cavett performed the annual audit for the
fiscal year ending August 31, 2000. Through no fault of the accounting firm,
certain essential information needed to complete the report was not available
.,Until yesterday. Board members postponed hearing the report until Monday,
December 18, at 12,00 noon.
OFFER ACCEPTED ON FORECLOSED PROPERTY
A bid by Ronnie LeMond for property taken in tax hen has been accepted by
Andrews County, and was also accepted by the Andrews ISD Trustees. The City
Council will also vote on the offer.
MEMBERS APPOINTED TO APPRAISAL DISTRICT BOARD
Dr. Ervin Huddleston and Mr. Jerry Jones were appointed as members at-large and
Judge Gary Gaston was appointed to represent Andrews County on the
Board of Directors of the Andrews County Appraisal District, with terms to
expire December 31, 2002.
The next regular meeting of the board of trustees will be Tuesday, January 16,
2001.
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February 2001
Board of Trustees REGULAR MEETING
Report: February 13, 2001
FOUNDATION EXTENDS GRANTS SECOND
TIME
The Andrews ISD Education Foundation will again provide grants for new and
innovative programs to some teacher applicants throughout the district. A select
panel of Foundation board members evaluated 30 applications in this second
cycle. A total of $26,213.00 will be awarded to winners in the near future.
TRUSTEE ELECTION CALLED FOR MAY
The terms of board members Brad Horton, Patty McPherson, and Lee Magee will
expire in May of this year. An election was ordered for May 5, 2001. Application
for a place on the ballot may be made at the tax office from Monday, February 19
through Wednesday, March 21, 2001. Terms of office are for three years.
RESIGNATION/RETIREMENT BONUS INCREASED
In order to allow sufficient time to fill teacher vacancies due to retirements
or resignations, an incentive of $200 has been offered for some time to those
professionals who submit
letters of resignation by April 15 of each year. The Board voted to increase
this incentive amount from $200 to $1,000, with this payment to apply to those
who have already announced their intention to retire, as well as those who
announce by April 15.
PROFESSIONAL RESIGNATIONS ACCEPTED
Sidney Gaston, Physical Education at Devonian Elementary School, has elected to
retire at the close of her 2000-2001 contract. She will have completed 27 years
with Andrews ISD.
Devonian Music teacher, Dee Underwood, has announced her intention to retire
effective with the close of her 2000-2001 contract. She is completing 29 years
in the Andrews schools.
ADMINISTRATIVE CONTRACTS EXTENDED
The list of those on administrative contracts was reviewed. Some administrators
serve with two-year contracts, while others are employed under one-year
contracts. All contracts were granted a one-year extension effective with the
next anniversary of such contract.
The next regular meeting of the board of trustees will be Tuesday, March 6, 2001
at 6:30 P.M.
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March 2001
Board of Trustees REGULAR MEETING
Report: March 6, 2001
CALENDAR ADOPTED FOR NEXT SCHOOL YEAR
In the calendar adopted for the coming school year, August 7-16 will be
professional development days for teachers, and students will report on Friday,
August 17, 2001. This calendar closely follows the one presently in use with
three days off for Thanksgiving, two weeks at Christmas, a week for Spring
Break, and May 26, 2002 to be the last day for students. More complete
information may be obtained from any campus principal.
TEXTBOOKS APPROVED FOR USE IN 2001-2002
Board members acted to adopt all textbook titles recommended by the State Board
of Education and approved the titles selected by the local committee of teachers
and administrators. All of the new texts will address language and
communications in verbal or written forms.
PROFESSIONAL PERSONNEL TO RESIGN
Resignations were accepted from Dolores Shoemaker, Shirley Goff, Thelma Cummins,
and Deborah Garcia, to become effective at the end of their respective contract
years. Mrs. Shoemaker has been with the Andrews ISD for 26 years; Mrs. Goff will
complete 30 years in education, with 22 of those being in Andrews; Mrs. Cummins
has served full time as school nurse for ten years; Mrs. Garcia has been
employed by Andrews ISD for one year.
IN OTHER BUSINESS-.
The Board:
... recognized students qualifying for State athletic competitions; teachers who
were awarded Foundation grants; and, administrators who are involved in grant
acquisitions
... reviewed an audit of Food Service by the Texas Education Agency
...heard an update on the employee health insurance program
... reviewed the financial status of cash balance, budget status and tax
collections for February, 2001.
PROFESSIONAL CONTRACTS EXTENDED FOR NEW YEAR
Board members voted to offer contracts for the 2001-2002 school year to
classroom teachers and other professionals as recommended by the Administration,
Principals, and the Director of Athletics. Names are listed by campus of
assignment in the current school year for purposes of identification.
The next regular meeting of the board of trustees will be Tuesday, April 10,
2001, at 6:30 P.M.
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April 2001
Board of Trustees REGULAR MEETING
Report: April 10, 2001
SUMMER PROGRAMS APPROVED AT ALL
LEVELS
Academic summer school for high school and middle school students will be held
from June 4 through July 13, with driver education training taking place between
May 28 and June 2 2, 2 0 0 1.
The District will again provide an extended-year elementary program for children
who are academically at risk of failing or who have had excessive absences. This
program will run for four weeks beginning June 4 and ending June 29, 2001.
Cultural and social enrichment will also be part of this experience for
students. Students classified as Limited English Proficient (LEP) who are
eligible for kindergarten or first grade next school year may attend four weeks
of language instruction starting June 4, 2001. Enrollment is optional with
parents. Activities in a variety of sports will be offered to students from five
years of age through this year's graduates. Evening sessions will also be open
to the general public.
DRUG SURVEY REVIEWED AND APPROVED
A survey of students at the elementary, middle school, and secondary levels is
required of Texas schools receiving benefits from the federal Safe and Drug-Free
Schools Act. Students in grades 5, 7, and 9 will participate in completing the
survey electronically and remain anonymous.
OUTSTANDING STUDENTS RECOGNIZED
Fifteen students, and their parents, were introduced and applauded for being
Science Fair winners, and one Middle School student was recognized for an essay
he wrote. Christian Wallace won first place in Texas out of 3,000 entries.
RETIREMENTS ANNOUNCED
Retirement resignations were accepted from Mary Anita Nichols, Tommy Hester, and
Vickie Halsey. Mrs. Halsey will have completed 26 years with the District; Mr.
Hester leaves after 27 years here; and, Ms. Nichols has taught in Andrews for 8
years.
IN OTHER BUSINESS
The Board
... set May 8 at Noon as the time to canvass the results of the trustees
election;
... approved some advance purchases from the 2001-2001 budget-,
... adopted TASB Policy Update 65 concerning legal revisions;
... awarded property and vehicle insurance coverage to the Weatherby- Eisenrich
Insurance Agency for the coming year;
... set future workshop dates on facilities and board training.
The next regular meeting of the board of trustees will be Tuesday, May 8, 2001,
at 6:30 P.M.
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May 2001
Board of Trustees REGULAR MEETING
Report: May 8, 2001
BOARD REORGANIZED, NEW MEMBERS
SEATED
County Judge Richard Dolgener administered the Oath of Office to Bob Henderson,
Scott Brown, and Brad Horton who were the top vote getters of a slate of ten
candidates in the May 5th election. The newly elected members took seats at the
table.
Retiring Board Members Lee Magee and Patty McPherson were given plaques in
appreciation of their years of service to the school district.
Officers for the coming year will be Charlie Mohr as President, Bill Tom as Vice
President, and Dan Snow as Secretary.
RECOGNITIONS, COMMENDATIONS HEARD
Students who excelled in solar car competition, Future Problem Solving, track,
and rodeo were introduced, along with their parents, and congratulated for their
achievements.
Preliminary TAAS results for High School were reviewed, showing a significant
increase in Grade 10 Exit Level test results over the last five years. A variety
of factors brought about this change.
AUDITOR CHOSEN FOR YEAR ABOUT TO CLOSE
Larry Chaney, C.P.A., was chosen to conduct the financial audit for the 2000-
2001 year ending August 31, 2001. Such a professional review of business
procedures is required annually by the Texas Education Agency.
PROFESSIONAL EMPLOYMENT CHANGES APPROVED
Georgan Conner, Underwood Elementary teacher, will retire at the close of this
school year after 40 years in her field. She has served Andrews students for 35
years.
Tara Fuller, Walt Thompson, and Kim Yarbrough all have announced resignations to
be effective at the close of their contract year. They wish to pursue other
personal goals.
IN OTHER BUSINESS:
The Board ... approved Andrews ISD as a student teaching site;
... approve the employment of one English teacher at High School.
The next regular meeting of the board will be Tuesday, June 12, 2001, at 6:30
P.M.
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August 2001
Board of Trustees REGULAR MEETING
Report: August 14, 2001
STUDENT CODE OF CONDUCT AMENDED
Legislation recently enacted in Austin directly changes portions of the Andrews
ISD Student Code of Conduct. Each of these sections that appears in the student
handbook were reviewed in detail. The law requires that the Board of Trustees
must adopt the Code of Conduct and any changes put in place from year to year.
TEACHER APPRAISAL PERIODS APPROVED
Appraisal periods for teachers will begin September 4 in 2001 and be completed
by April 30, 2002. Certain holidays, TAAS testing dates, and inservice days are
not included in the appraisal periods.
ADJUNCT FACULTY APPROVED FOR 4-H ACTIVITIES
Students who participate in off-campus approved extracurricular activities may
be counted for attendance if they are supervised by either regular or adjunct
faculty members. Both Miles Dabovich and Tracy Lowrey of the County Extension
Office were approved as adjunct faculty for that purpose.
PROFESSIONAL TURNOVER CONTINUES
Resignations were accepted from Melissa Hedrick and Vondell Brinson, both of
whom plan to devote time to their families.
Rita Holder was employed at San Andres in Grade 5 to replace Michael Graham.
Wilson "Buddy' Stewart is take over the Vocational Agriculture program at
High School, replacing Steve Kolb.
IN OTHER BUSINESS:
The Board
... reviewed student enrollments numbers following registration;
... read an overview of the statewide health benefits program for school
employees;
... set August 30 at 1:00 P.M. to conduct a workshop concerning mineral
appraisal firms.
The next regular meeting of the board will be Tuesday, September 11, 2001 at
6:30 P.M.
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September 2001
Board of Trustees REGULAR MEETING
Report: September 11, 2001
CALENDAR CHANGE APPROVED
A simple "swapping of days" in the school calendar will allow time for
the annual UIL academic meet to take place at Andrews High School this school year. The
professional development day set for Friday, April 26, will become a regular
school day. Thursday, March 28, will then become the professional development day, and the early
release day will be Wednesday, March 27. This all blends into the Good Friday
holiday.
PUBLIC
An estimated 2,883 parents and friends visited the campuses for Open House
activities Monday, September 10. Six different civic and community groups will be hosted
for lunch, involving every campus. Community reception for these events is enthusiastic.
POLICY ADOPTED ON INTERNET USE
Students and employees alike must sign an agreement with Andrews ISD concerning
the use of Internet resources through school district equipment. Board Policy
CQ(Local) was adopted to set forth acceptable use standards, address safety
concerns, filtering and monitored use. The complete text of the policy is
available through each Principal's office.
CONTRACT AWARDED FOR ENERGY PROVIDER
TXU Energy Services was the successful bidder to provide electrical energy to
Andrews ISD beginning January 1, 2002. The agreement will be for three years and
will cover all 38 electric meters where electricity is consumed. The proposal
was based on last year's documented usage.
MINERAL APPRAISAL FIRM SELECTED
Capitol Appraisal Group, Inc. was selected to perform mineral appraisals for the
years
2002 and 2003, and the preparation of a contract was authorized. Capitol is one
of three such firms that made a presentation in a workshop in August.
The next regular meeting of the board of trustees will be Tuesday, October 9,
2001, at 6:30 P.M.
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October 2001
Board of Trustees REGULAR MEETING
Report: October 9, 2001
INTERESTED CITIZENS APPEAL FOR STADIUM
Speaking for a group of approximately 25 parents, Travis Bryan addressed board
members on the urgency of replacing the existing baseball stadium with new
lights, new bleacher stands, new fencing, and restrooms. This major project is
one of several under consideration in the study of facilities throughout the
school district.
PURCHASES APPROVED FOR UPGRADES
A number of requests for major expenditures were approved, including a
replacement boiler system at High School, replacement copying equipment at
Devonian, print shop, instructional services and the central office, and the
purchase of pre-owned vehicles as replacements for high-mileage ones in the
transportation department.
GRANT RECIPIENTS RECOGNIZED
Thirty-one classroom teachers from San Andres Elementary, Underwood Elementary
School, and Middle School were recently award grants for proposals on
innovative teaching methods that totaled $14,191.00. Many of these individuals
were present and recognized for their enthusiastic approach to educating
students.
EEOC AGENCY VISIT IS PENDING
In March of 2002, members of an auditing team from the Texas Education Agency
will visit Andrews ISD to inspect records on ethnic balances on each campus.
There will be a review of student campus assignment and classroom assignment. As
more details become available, this information will be disseminated to the
staff.
ADDITIONAL TEACHER AIDE CONSIDERED
A request had been made for one additional teacher aide at Clearfork Elementary
due to the additional of kindergarten and pre-kindergarten units on that campus.
With a demonstrated need, one person will be added to that staff.
The next regular meeting of the board of trustees will be Tuesday, November 13,
2001, at 6:30 P.M.
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November 2001
Board of Trustees REGULAR MEETING
Report: November 13, 2001
HEALTH INSURANCE PREMIUMS SET
The school district will pay $300 per
covered employee for the health insurance plan that was selected earlier this
year. Effective January 15, 2002, the employee contribution will increase
by 22.2%, except that the individual amount of $15.80 will not change. Complete
information may be obtained through the business office.
RUNNING TRACKS TO BE RENOVATED
The running tracks at High School and
Middle School will be restructured, with this work to begin in the very near
future. Vibra-Whirl was chosen as the contractor for a total amount of
$418,290.00. Hunter Corral Associates of Odessa will be the designing
architects. Work is expected to be completed early in March of next year
MINERAL APPRAISAL FIRM SIGNS
CONTRACT
An appraisal contract for mineral
valuation was signed with Capitol Appraisal Group,Inc., of Austin for the years
2002 and 2003 at a fee of $157,500 for each of those years. The appraisal firm
performs this service for the Andrews County Appraisal District in order to
establish values for taxation purposes for the County, the City, and the School
District. Mr. Dan Snow was reappointed to a two-year term on the Appraisal
District Board of Directors to represent the interests of the school district.
AEIS REPORT APPROVED, IMPROVEMENT
PLANS ACCEPTED
The Academic Excellence Indicator
System report was reviewed for the public and approved by board members.
Teachers were commended as Andrews ISD continues to gain in TAAS testing at all
levels. The Campus and District Improvement Plans that are aimed at continuous
improvement were also reviewed for the coming school year and approved as
presented.
IN OTHER ACTION The Board
... accepted private donations to Andrews High School;
... approved the textbook selection committee for 2002-03; set dates for Credit
by Exam Tests--
... adopted an Educational Aide - Teacher Certification Plan;
... approved technology purchases in an aggregate amount of $26,220.00.
The next regular meeting of the board
of trustees will be Tuesday, December 11, 2001 at 6:30 P.M.
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December 2001
Board of Trustees REGULAR MEETING
Report: December 11, 2001
PURCHASE, OF CALCULATORS APPROVED
New objectives in math on the TAAS II tests will require the use of graphing
calculators for Grades 9, 10, and 11 this school year. For this initial field
testing, students will share a supply of these calculators. Approval was give
for the purchase of 300 such calculators in the amount of $26,700 so that these
will be available for the next testing period.
BOARD MEETING DATES ADJUSTED
Due to scheduled holidays in coming months, the regular school board meetings
for January and March 2002 were adjusted. The meeting for January will be held on
January 15 instead of January 8, and the March meeting will occur on March 5
instead of March 12,2002.
ACAD BOARD MEMBERS REAPPOINTED
Mr. Dan Snow and Mr. Brodie Hutchinson have recently been reconfirmed by Andrews
ISD and the City of Andrews as their representatives on the Board of Directors
for the Andrews County Appraisal District for two-year terms. Mr. Mike Hill and
Mr. Elvin Brownlee, Jr., were reappointed as at-large members for the same
period of time.
ADMINISTRATORS NAMED FOR NUTRITION PROGRAM
Board Members named Superintendent David Goodman to replace Mr. Mark Wallace as
primary representative of Andrews ISD in the National School Lunch and Child
Nutrition Program. Mrs. Dodie McAdoo will continue to act as alternate in the
program and to work with the Texas Education Agency in the operation of the
cafeterias.
UNDERWOOD STUDENTS RECEIVE LETTER
Bernard B. Kerik, Police Commissioner of the City of New York, sent a letter of
recognition to students of Underwood Elementary School in appreciation for a
poster and card sent to Police Officers involved in the World Trade Center
incident. The children also donated $441.24 for the Families of Freedom
Scholarship Fund, and were acknowledged for this generosity by William C. Nelson, President of the
Citizens' Scholarship foundation of America.
IN OTHER ACTION
The Board
... employed Shelly Cridland as Special Education teacher at San Andres;
... accepted donations to Andrews High School from Target Stores, Inc.;
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January 2002
Board of Trustees REGULAR MEETING
Report: January 15, 2002
BOARD MEMBER RESIGNATION SOUGHT
Attorney Mark Hooper, speaking on his own behalf and acting as spokesman for a
group of local citizens, addressed the Board of Trustees to request the
immediate and voluntary resignation of Board Member Russell Tippin. This action
had come about because Mr. Tippin had accepted employment outside of Andrews
County and was perceived to no longer be a resident of Andrews County.
Mr. Tippin responded by saying that he is a product of the Andrews school system
and never would break any law or rule to adversely affect the Board of Trustees.
He also said that legal advice given to him supports his claim that he does
remain an Andrews resident. He added that he would leave when he feels that it
is time for him to go.
INVESTMENT POLICIES AND STRATEGIES APPROVED
Under a specific Government Code, school boards must annually adopt a list of
broker/dealers for investment of district funds. Local Board Policy CDA was
amended to allow Andrews ISD to take advantage of any available interest rates
that may be higher due to shorter maturity periods. The district has a list of
eleven broker/dealers with whom these investments may be made.
Investments in TexPool, which is a local government investment pool, were
approved by trustees in 1998. Approval was given to renewed investment in that
account in order to take advantage of slightly better interest rates. A separate
account will be set up for the Employee Benefit Fund.
CONTRACT RENEWED WITH LAW FIRM
The firm of Perdue, Brandon, Fielder, Collins ii Mott was represented by Mr.
Tony Ellison in seeking a renewal of their contract for the collection of
delinquent taxes. There is
no cost to Andrews ISD for this service as the delinquent taxpayer is assessed a
penalty
by law which is then paid to the law firm. The now contract will expire February
28, 2004.
IN OTHER ACTION:
The Board
... heard a report on the assignment of two student teachers;
... accepted a donation of $19,171 from the Andrews ISD Education Foundation;
... approved Update 67 of legal and local board policies;
... called for a workshop on facilities on February 5, 2002;
... tabled action on the evaluation of the Superintendent.
The next regular meeting of the board of trustees will be Tuesday, February 12,
2002 at 6:30 P.M.
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February 2002
Board of Trustees REGULAR MEETING
Report: February 12, 2002
COORDINATED ELECTIONS ORDERED. NOTICES POSTED
Saturday, May 4, 2002, will become a near-historic day for Andrews County when
four important and separate elections occur on the same day at the same polling
place. The school district tax office at 600 North Main Street will serve that
purpose.
In the regular rotation of school trustee elections, the seats currently held by
Dan Snow and Bill Tom will become open for election. This regular election of
trustees for three-year terms was ordered, and candidates may file for a place
on the ballot beginning February 18 through March 20, 2002.
Due to the length of time remaining in the term of Russell Tippin, a special
election to fill that unexpired term was also ordered to be held May 4. Filing
for a place on that ballot will run from February 18 through April 3, 2002.
A bond and maintenance election was ordered for the purpose of construction and
repair of school buildings. The ballot on that will also be cast at the tax
office on May 4 concerning the issuance of $30,100,000 in bonds.
An inter-local contract with the recently formed Andrews County Hospital
District was approved in order to facilitate the use of the tax office for
voting purposes in the upcoming election of seven directors for that board. The
hospital board orders all details of that election.
PROFESSIONAL CONTRACTS EXTENDED, CHANGES APPROVED
One- and two-year contract for administrators were addressed and the appropriate
extensions were granted. These include central office personnel, director of
athletics, principals, assistant principals, curriculum and technology
professionals.
The resignation of Lee Ann Jackson was accepted. She will be moving away at the
end of her contract year.
Mona Tinsley was granted temporary employment in the counseling vacancy at High
School. She will substitute in the position formerly held by Susan Allison.
Chance Dower will replace Linda McWhorter at Clearfork in Special Education.
Clearfork Principal Dickie Lepard was granted 25 days of temporary disability,
to return to duty on April 2, 2002. Former Principal Jerry McWilliams will serve
as interim administrator in Mr. Lepard's absence.
Board members voted to approve the evaluation of Superintendent David Goodman,
but not to grant a further extension, of his contract, which expires June 30,
2004.
IN OTHER ACTION
The Board ... recognized elementary students from San Andres who competed in
math contests;
... recognized teachers who received grants for innovative programs through the
Andrews ISD Education
Foundation
... heard routine reports on financial matters;
... read report on $39,025.39 for football gate receipts in 2001,,
... reviewed report on student enrollment reflecting a recent loss in numbers;
... read statistics on limited enrollment in elementary grades;
... received a draft on assumptions in developing the 2002-03 budget;
... heard a report on board member continuing education hours;
... accepted a donation to the High School golf program; and,
... approved the transfer of two elementary students
The next regular meeting of the board of trustees will be Tuesday, March 5,
2002, at 6.30 P.M.
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March 2002
Board of Trustees REGULAR MEETING
Report: March 5, 2002
CALENDAR ADOPTED FOR COMING YEAR
Teachers will have eight days of professional development before classes begin
on Friday, August 16, for the 2002-2003 school year. Holidays and professional
development days will closely follow the pattern of the current calendar of
operations, with six early dismissal days at 1: 15 P.M.
PROFESSIONALS CHOSEN FOR CONSTRUCTION PROJECTS
Southwest Securities was chosen as the financial advisor for the $30 million
bond election, and Hunter Corral Associates will be the lead architectural
firm. Superintendent David Goodman will negotiate contracts for later
board approval.
ANNUAL SUMMER PROGRAMS RENEWED
Summer sessions in academics for both high school and middle school students
will be held for those wishing to advance and those who must complete a required
course. Invitations will be extended to elementary students again, Limited
English Proficiency students will attend classes, an array of recreational
activities will take place in the early summer.
EXPANSION OF SWIM PROGRAM REQUESTED
A group of parents whose children are either in the swim program or have an
interest in the program asked that the program be expanded to include middle
school students. Recent competitions indicate to these parents that earlier
training is of benefit to high school students as each level of competition is
reached.
RESIGNATION APPROVED, CONTRACTS TABLED
Board members approved the resignation of Becky Newman, Physical Education
teacher, who will be moving from Andrews. She has served this district for the
past two years. Action for contract renewals for general faculty members was
tabled until a later time.
IN OTHER ACTION
The Board ... approved a Safe and Drug-Free Schools survey for students;
... approved textbook selections as recommended by the committee;
... approved a contribution to the Andrews Soil and Water Conservation District;
... approved purchases from the TIF Grant for AndrewsConnected
... approve the purchase of a copier for Clearfork Elementary;
... heard plans for a presentation on the Family Services Program at the four-
state conference on Hispanic
students in April;
... heard updates on costs of employee health insurance and on the budget
The next regular meeting of the board
of trustees will be Tuesday, April 9, 2002, at 6:30 P.M.
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April 2002
Board of Trustees REGULAR MEETING
Report: April 9, 2002
BOND PLAN OF FINANCE VOTED
A preliminary plan of finance associated with the bond election was decided in
order to provide information to voters on the tax impact on homeowners.
Estimated tax rates and a 25 cents tax increase applied to certain property
values were discussed.
STUDENT TRIP EXPENSES APPROVED
Costs involved with trips for band students and choir students were reviewed by
board members. A portion of such expense is money budgeted at the start of each
school year. The remainder is acquired through funds raisers and student
projects.
SUPPLIES AND ADVANCE PURCHASES APPROVED
Bids have been tallied for miscellaneous office and classroom supplies, and
calculations have been made on how much needs to be spent on advance purchases
for the smooth and efficient transition into a new school year. Board members
reviewed and approved those requests.
DRAINAGE WORK FOR TRACK APPROVED
Work related to water drainage at the high school track and to the relocation of
the high jump pit was performed by AISD personnel and some local contractors
separately from the contract to replace the track itself. This reconstruction
was approved in the amount of $17,613.98.
PROFESSIONAL RESIGNATIONS ACCEPTED
Resignations were accepted from Candace Clark, Billie Huckabee, Kathy Lebby,
Landy Perkins, and Delmer Thompson to become effective at the end of their
contract years.
IN OTHER ACTION
The Board
... heard the monthly financial reports;
... heard a report on TAAS scores of students in grades 10-12;
... heard a report from personnel who visited grade level campuses in Seminole;
... conducted a required public meeting to accept comments on the calendar
proposed for 2002-2003;
... heard a report on the feasibility of a swim program for Middle School;
... heard an address from citizens who support the selection of Blaine
Springston for Athletic Director;
... heard an appeal from a parent for a conflict resolution program for
students;
... heard a report on cost containment for food service;
... accepted donations from Head Start, Target Stores, and some individuals
Condolences from the Board of Trustees, the Administration, and the entire
school staff were extended to the family of
W. R. Dickie Lepard, Principal at Clearfork Elementary School.
The next regular meeting of the board will be Tuesday, May 14, 2002, at 6:30
P.M.
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May 2002
Board of Trustees REGULAR MEETING
Report: May 14, 2002
NEW MEMBERS SWORN, NEW OFFICERS ELECTED
County Judge Richard Dolgener administered the oath of office to Jerry
Lynch, Tootie Shoemaker, and Bill Tom who were winners in the recent election.
The Board of Trustees was reorganized with the selection of Brad Horton as
President, Scott Brown as Vice President, and Bob Henderson as Secretary. These
officers will serve for one year.
EMPLOYEE HEALTH INSURANCE PROPOSAL ACCEPTED
Beginning September 1 of this year, each school employee will receive $1,000
as a legislated amount toward health insurance premiums. Employees will have
more than one benefit plan from which to choose,. and must decide how to apply
the state money to their selected plan. Renewal rates will be higher in all
categories. Blue Cross/Blue Shield will continue as third party administrator.
SCHEDULE SET IN MOTION FOR BOND SALE
A preliminary schedule of events for the issuance of $30,100,000 in bonds
for facility improvements was approved. Regular meetings with the trustees will
chart the progress of the plan. A financial advisory agreement was signed with
SWS Securities and Doug Whitt of Dallas for professional services in this
regard.
PROGRAM APPROVED FOR MIGRANT STUDENTS
Twenty students in grades 5 through 11 will be invited to participate in a
20-day summer program to cover various aspects to technology. Basic word
processing, data base use, and other general skills are designed to strengthen
the students' educational use of computers.
REPORTS HEARD ON TOPICS OF INTEREST
District and Campus Improvement Plans for next school year shall include an
action plan to eliminate any circumstance or behavior that would bring about
different treatment of a student due to that student's personal characteristics.
Projected enrollment of students in elementary schools was shown for the
coming year as 22:1 ratio, as limited enrollment policy, and as grade level
campuses. Advantages and disadvantages are seen in any of these changes. These
possibilities are being studied as cost-cutting measures.
Architect Monte Hunter gave updated information on tasks and parameters for
developing a master schedule and responsibilities during the coming years of
facility improvements and construction. Short term and long term methods of
measuring progress were explained.
IN OTHER ACTION
The Board
... heard routine monthly reports;
... approved a new provider for the Children's Internet Protection Act.;
... denied a requested for waiver of penalty and interest on delinquent taxes;
... adopted Local Board Policy CRA concerning insurance carriers;
... approved expenditure proposals for the athletic department;
... heard information about the Amy Gardner Music Scholarship.
The next regular meeting of the board of trustees will be Tuesday, June 11,
2002, at 6:30 P.M.
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August 2002
Board of Trustees REGULAR MEETING
Report: August 13, 2002
BUDGET AND TAX RATE ADOPTED FOR COMING YEAR
Board members approved an operating budget in the total amount of $22,517,590
for the 2002-2003
school year. This represents a decrease of $1,986,495 in the main operating
portion of school funds.
A tax rate of $1.50 for maintenance and operations and .22 cents for debt
service were voted, as well.
MEASURES TAKEN TO TRANSFER PROPERTIES
Two tracts of land that were taken in a tax foreclosure sale were conveyed to
the City of Andrews and Andrews County to assist plans of the Parks and
Recreation Master Plan.
A Quitclaim Deed was executed to correct an error in posting on property
belonging to Roberto Garcia. This property had incorrectly been posted for
foreclosure.
BOARD POLICIES REVIEWED, REVISED, AND ADOPTED.
Board Policy CRD (Local) on employee health insurance and Policy GKA (Local)
on community relations, were amended to meet recent legal state and local
changes. Each Policy revision is part of the overall effort to operate under one
set of regulations.
CONSTRUCTION/RENOVATION PROJECTS APPROVED
Soil testing for proposed sites of new construction is required before
buildings are begun. Surface
survey of the old high school and current Middle School boundaries are also
necessary. West Texas Consultants of Andrews and Hamilton Engineering of Odessa
were employed for these services.
The Jack Horner kindergarten unit will be renovated to provide a location for
Food Service and for the Andrews School Federal Credit Union.
PURCHASES FROM GRANT FUNDS APPROVED
PLATO software and licenses, computers and printers, and a server were
approved for purchase from the PS11 technology grant funds for use at Middle
School and AEP. Approval was given to purchases amounting to more than $1
million from the READ Grant, along with the employment of two short term
positions to oversee the operation of the program and to carry out clerical
duties.
The next regular meeting of the board of trustees will be Tuesday, September
10, 2002, at 6.30 P.M.
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September 2002
Board of Trustees Regular Meeting
Report: September 10, 2002
CONSTRUCTION ACTIVITY TO GET
UNDERWAY
After reviewing proposed plans for the site and configuration of the Middle
School Fieldhouse
and the Maintenance building, board members gave approval to the drawings as
presented. The fieldhouse will contain the weight room, locker rooms, offices
and storage space.
The maintenance building will house the warehouse and freezers, the Food Service
office, a cabinet shop, and mechanics shop.
Board members agreed to use the competitive sealed bid method for selecting one
or more contractors for these facilities.
A surface survey was authorized for the area at and around the High School in
order to evaluate all surface elements, to locate utilities, and to determine
surface grades.
BOARD POLICIES APPROVED, UPDATED
Board Policy FM (Local) was amended as concerns students absences for
extracurricular activities. Students may accrue six absences per semester except
that participants in tennis or golf may be absent for a maximum of ten days
during one semester.
Further adjustments have been made to Policy DEA(Local). Adjustments were made
to the required number of days' service, the quartile hiring quota was
eliminated, some professional positions that are currently vacant were removed,
and a skilled paraprofessional category was added. None of the changes affect
current year salaries.
STUDENT TRIPS FOR SPRING OKAYED
The High School band and choir and the
Middle School band were granted permission to pursue plans for long distance
trips in the Spring months. The High School band will travel to a music festival
in Colorado Springs, Colorado; the choir will visit New York City for three
concert performances and, the Middle School band will revisit the music festival
in Dallas.
ANTI-VIRUS COMPUTER SOFTWARE TO BE PURCHASED
Based on excellent protection performance when other school districts were
having serious problems with computer virus attacks, the McAfee Anti-Virus
software license will be renewed for a two year upgrade at a $9,000 cost to
Andrews ISD.
IN OTHER ACTION
The Board
... heard routine monthly financial reports;
... heard an update from Architect Monte Hunter;
... adopted a Mission Statement and Goals for 2002-2003;
... heard a Level III grievance from Pam Fisher in executive session.
The next regular meeting of the board of trustees will be Tuesday, October 8,
2002, at 6:30 P.M.
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October 2002
Board of Trustees Regular Meeting
Report: October 8, 2002
GRADE LEVEL ELEMENTARY CAMPUSES ADDRESSED
For more than a year board members have studied student enrollment numbers and
campus assignments in an effort to make more efficient use of school revenues.
One proposal was to eliminate neighborhood
schools in favor of grade level campuses. A large number of parents and teachers
were present to challenge the change from the familiar arrangement now in use.
Action on this matter was delayed until a public forum setting can be arranged.
The meeting will take
place Monday, October 21, if arrangements can be made. The alternate date will
be October 28, with the meeting to take place in the Little Theater of the
Andrews High School.
EXCEPTIONS APPROVED FOR APPROVED EMPLOYEES
State requirements for students studying Cosmetology are more stringent than
those for students taking other study courses. The total number of hours a
Cosmetology students must complete exceed the total number of hours in a school
day; therefore, the instructor must teach sessions after the regular day is
completed. Additional hours and an additional stipend for the instructor were
approved, contingent upon enrollment.
No applicant has met all requirements to fill the vacancy existing for an
accompanist for the Middle School choir. Board members granted a temporary
waiver of the residence requirement and of the substitute rate so that students
will have e a suitable accompanist until a full time person can be employed.
PROPOSALS FOR CONSTRUCTION REVEALED
Six contractors or construction firms submitted proposals on the new Maintenance
Building and the Middle School Fieldhouse. After considering all factors,
including price and the architect's recommendations,
board members selected Hawkins Construction of Odessa and authorized Mr. Carroll
and Mr. Hunter to
negotiate a price for the work, not to exceed $1,024,076, including some
electrical upgrades at elementary campuses.
A large undertaking to replace pipes and valves to the M section at High School
will begin shortly.
National Plumbing of Odessa was awarded a contract for $10,412.19 as low bidder.
The work is expected to be completed with only minor interruptions at the
location.
IN OTHER ACTION-
The Board
... approved Option 4 agreements for "Robin Hood" reduction of wealth;
... approved a Spring trip to Six Flags Over Texas for the Middle School
choir;
... approved acquiring copy machines for High School
... approved purchases by the AndrewsConnected Board of Directors;
... accepted donations for grants to teachers from the Andrews ISD Education
Foundation.
The next regular meeting of the board will be Tuesday, November 12, 2002, at
6:30 P.M.
Back to Superintendent
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November 2002
Board of Trustees Regular Meeting
Report: November 12, 2002
ELEMENTARY CAMPUSES TO BE CHANGED
After months of study and discussion, board members voted four to three to
change to a grade level configuration for elementary campuses beginning with the
2003-2004 school year. The exact realignment will take place in the next few
months. Parents will receive notice of the school of assignment for their
children before the start of classes in the fall.
CALENDAR APPROVED FOR NEXT SCHOOL YEAR
Board members approved the adoption of the calendar recommended by a
district-wide committee, which closely parallels the one in place this year. The
first day of classes will be Friday, August 15, and the last instructional day
of the year will be Thursday, May 20, 2004. Waivers for professional development
days will be sought from the Texas Education Agency.
DISTRICT ACHIEVEMENTS, IMPROVEMENT PLANS APPROVED
The Academic Excellence Indicator System for 2001-2002 revealed good gains in
TAAS scores throughout the district, and the improvement plans for campuses and
the district proposed ways of improving further. The Board approved all plans
and adopted the AEIS report as presented.
PARTICIPATION INCREASES IN GIRLS' SPORTS
Participation in girls' sports at high school has increased in numbers over last
year's interest, particularly in basketball. At present, indications are that
more than 40 girls will be involved in that sport. Steven Butler has been
reassigned to coach the 20 students at the 9h grade girls level.
SPECIAL EDUCATION PERSONNEL RECLASSIFIED
In the regular meeting of June 10, 1997, board members reassigned one teacher
aide position at High School and one at Middle School to work in the office of
the respective Diagnosticians. Each of these positions was reclassified to
Secretary I to meet the duties as currently performed.
The next regular meeting of the board of trustees will be Tuesday, December 10,
2002, at 6:30 P.M.
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December 2002
Board of Trustees Regular Meeting
Report: December 10, 2002
MAINTENANCE DEPARTMENT STAFF REORDERED
With the retirement of Ronnie Grimsley, staff positions in the Operations
section were reevaluated, and consolidation of positions resulted in some salary
savings and salary scale adjustments.
The Director of Maintenance will also assume the duties of Warehouseman, while a
new classification will be titled Maintenance Crew Supervisor. No loss of
personnel will be experienced during this change, although the maintenance staff
is reduced by one slot.
PUBLIC HEARING ON SCHOOL START HELD
The Board of Trustees gave approval to the proposed calendar of operations for
2003-2004, with the first day of classes falling on Friday, August 15, 2003.
Because of recent legislation, which defines when classes may begin, this
calendar cannot be immediately implemented without a public hearing and waiver
applications to the Texas Education Agency.
The hearing was conducted before those attending the board meeting, and no
comments or objections were made. Application will go to TEA this week.
APPRAISAL BOARD MEMBERS REAPPOINTED
Dr. Ervin Huddleston and Mr. Jerry Jones were reappointed as at-large members of
the Board of Directors of the Andrews County Appraisal District, and Judge
Richard Dolgener was returned
as representative of Andrews County. These terms will expire December 31, 2004.
A resolution to this effect was passed and signed by Mr. Horton and Mr.
Henderson.
IN OTHER ACTION
The Board
... heard a citizen request for installation of field turf at Mustang Bowl;
... heard a report on the READ Grant distribution of funds and activities;
... approved Update 68 for the Localized Policy Manual;
... heard report from Monte Hunter on construction progress;
... learned that Casey Elliott will be a student teacher in the choral
department for both High School and Middle School during the spring semester.
The next regular meeting of the board of trustees will be Tuesday, January 14,
2003, at 6:30 P.M.
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January 2003
Board of Trustees Regular Meeting
Report: January 13, 2003
FINANCIAL "HOUSEKEEPING" ITEMS APPROVED
Several items of a financial nature were addressed due to the change in
administration. Continued participation in TexPool, a local government
investment pool, was approved naming Joe Merrell; Ervin Huddleston, and
Jim Harvey as authorized representatives.
Minor revisions were approved in Board Policy CDA (Local), conforming to
CDA(Legal), concerning investments. A list of ten brokers/dealers for
investments was approved for placing AISD monies temporarily in order to provide
an interest income.
Approval was given to continue participation in the West Texas Service
Cooperative for the 2003-2004 school year. The District utilizes this membership
in food purchasing and commodity processing for the cafeterias.
DISTRICT SERVED WITH RESTRAINING ORDER
In the civil action against the District and four members of the Board of
Trustees that was brought by John Parish and others, a Temporary Restraining
Order has been issued. On advice of counsel, AISD will cease and desist all
action concerning grade level campuses, as well as construction on facilities. A
Court hearing will be held January 21, 2003 at 10:00 A.M. to determine the
direction of further action.
PLATO SOFTWARE MADE AVAILABLE TO MIDDLE SCHOOL
Plato software in the four core subjects has been in use here since 1999 in AEP
secondary instruction. Federal funds will be used to provide this popular
instructional aid to Middle School students in ED and CM classrooms. The
purchase will include four licenses, four computers, and two printers.
HIGH SCHOOL ASSISTANT PRINCIPAL POST VACANT
Board members agreed to fill the assistant principal position vacated by Toni
Goodman with a temporary employee for the remainder of this semester. During the
budget preparations, all vacant positions will be scrutinized to determine if
some will be closed due to enrollment.
IN OTHER ACTION
The board:
... heard a comparison report on football gate receipts for the last two years;
... accepted a donation to the Clearfork library in memory of Amy Gardner.
The next regular meeting of the board of trustees will be Tuesday, February 11,
2003, at 6:30 P.M
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February 2003
Board of Trustees Regular Meeting
Report: February 11, 2003
TRUSTEE ELECTION CALLED FOR MAY
The terms of Charlie Mohr and Jerry Lynch will expire May 3, 2003. The trustees
ordered an election for those seats, with filing to begin February 17, and early
voting to begin April 16, 2003. Interested candidates may file application at
the AISD Tax Office at 600 North Main Street.
ATHLETIC CONSTRUCTION PLANS APPROVED
Final plans for the High School baseball field, tennis courts, and the stadium
lighting were approved,
and competitive sealed proposals will be sought. Contractors who submit
proposals will also do a value analysis and constructability review on these
plans.
In a related matter, estimates for the installation of "infill" on the
football field will be brought to the board in the March meeting.
LOCAL CITIZENS EXPRESS CONCERN ABOUT TRAFFIC
Residents who live on 14th and 15th Streets told board members of their concerns
for the incursion of traffic that might occur if the proposed direction of
vehicles leaving the east stadium parking lot takes place. Mr. Don Lanford spoke
on behalf of himself and his neighbors. People living in that area submitted
letters requesting that student parking be assigned to the west lot.
EXCEPTION MADE FOR USE OF GYMS
Steve Bailey, President of the local Little Dribblers Association, petitioned
board members for use of the competition gyms for practice and to hold a
tournament. Board Policy GKD (Local) specifies that the Glorieta gym and the
elementary gyms are made available for this purpose, but not the competition
gyms. This one-time only waiver was granted to the Association. Mr. Bailey was
cautioned to take measures to prevent damage to the competition floors.
ADMINISTRATIVE AND OTHER CONTRACTS ADDRESSED
Contracts for administrators and others were extended for two years or one year
as appropriate. No action was taken on efforts to fill the superintendent
vacancy at this time.
IN OTHER ACTION
The Board
... announced the number of Continuing Education Hours each member
attained;
... heard a report on the construction progress at the Maintenance
Building and the M.S. Fieldhouse ;
... heard the Andrews ISD plan to comply with No Child Left Behind Act in the
certification of teacher aides;
... amended the district contract with the law firm that collects delinquent
taxes;
... changed the regular March meeting to March 18 due to conflict with Spring
break.
The next regular meeting of the board of trustees will be Tuesday, March 18,
2003, at 6:30 P.M.
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April 2003
Board of Trustees Regular Meeting
Report: April 8, 2003
ELEMENTARY GRADE CHANGES AGREED
Configurations for the change to grade level elementary campuses were agreed
for the coming school year. Kindergarten, Grades One and Two will be situated at
Clearfork Elementary. Third Grade will occupy Devonian Elementary. One-half of
Prekindergarten and all of Grade Four will be housed at Underwood Elementary.
One-half of Prekindergarten and all of Grade Five will be assigned to San Andres
Elementary.
Each elementary campus will continue to offer Content Mastery and Resource
Units, Speech Services, Diagnostic and Counseling Services, Special Reading,
Bilingual Instruction, Art, Music, Library Services, and Physical Education.
Early Childhood Education will be conducted through San Andres; Devonian will
house an ED Unit; and, Multi-handicapped Units will be located in both Clearfork
and Devonian.
INSURANCE CARRIER SELECTED FOR PROPERTY FLEET
Insurance coverage for property damage, general and legal liability was
awarded To the Weatherby-Eisenrich Insurance Agency for a total premium
cost of $158,741 effective for one year from May 15, 2003. Proposals were
invited from six agencies, but only three actually responded. The total amount
of property coverage is based on an appraisal estimate of $64,757,140.00. Fleet
coverage was awarded to State Farm Insurance at an estimated cost of $28,062.00
PROFESSIONAL RESIGNATIONS ACCEPTED
Resignations or retirements were announced by Suzanne Blackburn, Penny
Moore, Jane Noble, Roland Rose, Albesa Villalba, Judy Harvey and Jim Harvey.
This brings the number of veteran teachers who will be leaving to eleven. Others
include Judy Scarbrough, Randy Peel, Kaylene Burns, and I)rew Matthews.
CONTRACT SIGNED WITH HUDDLESTON
Dr. Ervin L. Huddleston was extended a three-year contract, effective July
1, 2003, to become Superintendent of Schools. He retired as Superintendent in
March of 1999, and returned as Interim in January of this year. This will be his
second term of service in that office, and he continues as Interim
Superintendent until the contract becomes official.
IN OTHER ACTION
The Board:
... approved advance purchases from the 2003-04 budget;
... appointed Assistant Superintendent Tom Carroll as Records Manager;
... set Tuesday, May 6, 2003, at 12:00 Noon as the date and time to canvass the
election results in the board room of the school
district administration building;
... approved a summer paving project, in conjunction with similar County and
City improvements;
... took no action to fill a vacancy on the Board of I)irector of the Appraisal
District;
... heard a request from citizens for improved equipment for the Agriculture
students.
The next regular meeting of the board of trustees will be Tuesday., May 13,
2003, at 6:30 P.M.
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May 2003
Board of Trustees Regular Meeting
Report: May 15, 2003
TECHNOLOGY CENTER PLANNED FOR ANDREWS
A community college being planned for Andrews could be situated on the site of
the former Glorieta Elementary School. Board members voted to donate that land
to the City of Andrews for this purpose based on commitments from UTPB and
Odessa College, and contingent upon successful grant proposals under
consideration.
CHANGES DISCUSSED FOR MIDDLE SCHOOL
Renovations and construction will begin in the coming weeks for the changes
approved in the bond for Middle School. In order to create a better climate, the
Site-Based Committee has proposed two changes for the campus. One change would
produce a separate lunch period for each grade level. The other change would
remove lockers and backpacks from the school by providing each student with a
textbook to take home and a set of textbooks in each classroom.
PREKINDERGARTEN ATTENDANCE ZONES MARKED
In implementing grade level elementary campuses, the Prekindergarten students
will be assigned to either San Andres Elementary or Underwood Elementary.
Within the city limits, US Highway 385 will divide east and west for those two
schools. Bus route students may be designated according to the campuses to
ensure this balance.
SURPLUS CITY LOTS SOLD
Four residential lots on Northwest Third and Fourth Streets belonging to Andrews
ISD had been offered for sale by bid and advertised in the local newspaper.
Board members reviewed the three bids that were received, and accepted two of
them. The third bid was not accepted unless the bidder offers to increase his
bid to a minimum of $3,000.00.
SYNTHETIC TURF APPROVED FOR MUSTANG STADIUM
Several months of study have been devoted to the possibility of installing a
synthetic infill turf at the high school football field. Due to the nature of
the product, both High School and Middle School games can be played on the same
field with less damage and grounds keeping cost than with natural grass.
Installation of the artificial surface will begin shortly and be completed
before the regular football season gets underway.
PROFESSIONAL RESIGNATIONS ACCEPTED
Retirement resignations were accepted from Ethel Pope, Nancy Brent, and Linda
Forester, and Sheri Burgen resigned in order to care for her baby daughter.
These teachers take with them a total of 93 years of teaching experience.
IN OTHER ACTION
The board
. . . heard a progress report from Architect Monte Hunter;
. . . appointed Lloyd Eisenrich to the ACAD Board of Directors;
. . . approved the purchase of a copy machine for Middle School;
. . . heard school patrons' request on coaching assignment;
. . . continued employee health insurance coverage with few changes;
. . . approved classroom and office supply bids for next year;
. . . approved drawings and proposal plans for Middle School;
. . .approved refinishing specified gymnasium floors; and,
. . . approved the purchase of a reel lawn mower for athletic grounds.
The next regular meeting of the board of trustees will be Tuesday, June 10,
2003, at 6:30 P.M.
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August 2003
Board of Trustees REGULAR MEETING
Report: August 12, 2003
STEPS TAKEN IN FINANCIAL AREAS
In the first of several required actions, board members conducted a public
hearing on the district budget
as proposed for the 2003-2004 school year. This is the point in the process when
public comment is invited from anyone in attendance. Board members adopted an
operating budget in the amount of $30,405,003 for 2003-2004.
A tax rate of $1.500 for Maintenance and Operations, and a rate of $0.20714 for
Interesting & Sinking Fund, were put forth by board members for a vote later
in the year. The M&O rate is the same as in previous years, but the I&S
rate is slightly less. It is believed that these rates will generate a per
student revenue of approximately $6,994.00.
Approval was given to an arrangement with Presidio ISD and an arrangement with
Texas Education Agency for the required reduction in wealth to comply with the
Robin Hood law. The exact amount of revenue involved must be determined later.
VIDEO EQUIPMENT UPDATE APPROVED
A new digital format called DVC is being used by many Texas high schools to
record various sporting events. In order to be able to trade game films with
other schools, the Andrews High School equipment now being used must be
replaced. Approval was given for conversion to the digital system with some
purchases to come from the expiring budget.
CONSTRUCTION PROGRESS REPORTED
A change in the timetable for construction at high school was approved to
alleviate some heating conditions in the swimming pool. With the excavation of
trees to make way for the tennis courts and baseball field, excessive heat was a
problem for students in the pool area. The schedule for changes in the exterior
walls of the pool area was advanced to allow the renovations to take place at
once.
SERVICES CONTRACTED WITH ESC
Approval was given for participation in all of the same programs as last year
through Region 18, with
the addition of a K-12 program called "Teaching and Learning Center
(TLC)," in ten areas at a cost of $54,704.00. Andrews ISD also transfers by
novation funds to Region 18 for Safe and Drug-Free Schools. All of this is a
very effective use of funds.
IN OTHER ACTION
The Board
... approved a Workers' Compensation plan for 2003-04;
... approved Miles Dabovich and Lindsey Parker as adjunct faculty;
... approve Principals and Assistant Principals as teacher appraisers.
The next regular meeting of the board of trustees will be Tuesday, September 9,
2003, at 6:30 P.M.
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September 2003
Board of Trustees REGULAR MEETING
Report: September 9, 2003
SPRING TRIPS APPROVED FOR STUDENT GROUPS
The High School band and choir, as well
as the Middle School band and choir, will enjoy performing on an outing in April
or May when they travel to various locations to compete with similar groups. The
Mighty Mustang Band will appear in Branson at the Ozark Showcase of Music, while
the High School Choir travels to the Gulf Coast Showcase of Music.
The Middle School Band will journey to
Dallas in an attempt to capture the Overall Outstanding CC Middle School Band
Trophy for the third consecutive year. Sound Waves 2004, a music festival in New
Braunfels, is where the Middle School Choir will appear.
The majority of the funding for all of
this student travel will come from fundraisers and the students themselves.
JOB DESCRIPTION, TITLE CHANGED
FOR DAEP PERSONNEL
Texas school districts are required to
provide a separate educational setting for students who exhibit serious behavior
problems ranging from criminal behavior to failure in self-discipline. In
Andrews ISD this separate unit is the Disciplinary Alternative Education Program
(DAEP). The duties of staff members assigned there are unique and not accurately
defined by a job description. A job description for DAEP Campus Support
Specialist was approved to change the title of the classroom aide position
assigned there and to provide for increased compensation to that position.
MISSION STATEMENT AND GOALS
ADOPTED FOR SCHOOL YEAR
The mission statement for Andrews ISD
has been in use for numerous years. It defines the beliefs and purpose of the
district. Five goals that provide the basis for developing the district and
campus improvement plans have been used as the standard for four or more years.
In reaffirming both of these documents, board members declared the general
welfare of students as their principal aim.
IN OTHER ACTION
The Board
. . . heard plans for Public Schools Week in Andrews for September 15- 19, 2003;
... learned of new state travel regulations for administrators and board
members;
... reviewed a report showing $1,073,020 gained through attrition in personnel.
The next regular meeting of the board
of trustees will be Tuesday, October 14, 2003, at 6:30 P.M.
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October 2003
Board of Trustees REGULAR MEETING
Report: October 14, 2003
COACHING DEFINITIONS, DUTIES
ASSIGNED
In the effort to contain salary costs,
extra coaching duties have been assigned instead of having personnel added. In
these reassignments some individuals have taken on two or more sports. Ratio
factors in board policy were adjusted to recognize the additional responsibility
these staff members accepted.
ADDITIONAL INTERNET FILTERING
APPROVED
The District provides filtering of
e-mail against offensive materials and for spam control. This is highly
desirable to protect students, but hinders research work if the blocked topics,
such as the violence of war, are needed to contribute to the work.
The purchase of a filter to allow
selective unblocking of a group of computers was approved. The system will
accommodate scheduling in advance, and the filter automatically returns at a
given time.
DISTRICT DOES NOT JOIN EFFORTS TO
RECLAIM VALUATIONS
Many Texas city, county, and school
governments are joining together to discover facts behind alleged discrepancies
in valuation of oil and gas interests in recent years. Andrews ISD declined to
become a member of the group in the initial efforts to investigate the claims.
IN OTHER ACTION
The Board
... approved testing date for Credit By Exam;
... approved a new five-year cycle for teacher appraisals;
... will submit a waiver for non-adopted books in Computer Science;
... accepted monetary donations to San Andres and the Family Services Program;
... continued membership in the Small Rural Schools Finance Coalition;
... purchased Saxon Phonics for Clearfork Elementary;
... increased the salary rate for adult education from $12.50 to $18.00 per
hour;
... approved purchases planned for high school and middle school sports;
... waived two local board policies to provide a choral accompanist.
The next regular meeting of the board
of trustees will be Tuesday, November 11, 2003 at 6:30 P.M.
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November 2003
Board of Trustees REGULAR MEETING
Report: November 11, 2003
DISTRICT FINANCIAL REPORT EXCELLENT
A report from Texas Education Agency on the Financial Integrity Rating System
of Texas (FIRST) revealed that Andrews ISD achieved a rating of Superior in a
recent examination. There were 21 affirmative answers to 21 indicators, and no
negative answers. The effect of this study is to support the efforts of the
trustees and administrators in managing district assets.
IMPROVEMENT PLANS AND ACADEMIC EXCELLENCE APPROVED
A district improvement plan that was endorsed by the Districtwide Educational
Improvement Council, and campus improvement plans developed by staff at each
campus were reviewed and approved for use. The district plan closely follows
that Goals adopted last year and renewed this year, with strategies for
implementation updated for current use. Campus plans continue to improve on
plans adopted in prior years and focus specifically academic improvement.
CALENDAR PROPOSED FOR COMING YEAR
A calendar of operations for 2004-2005 recommended by the DEIC mirrors the
one in use this year, with 176 days of instruction for students and eight waiver
days for professional development. After a specified time, public comment will
be invited, and the calendar will be submitted to TEA for final approval.
TEXTBOOK SELECTION COMMITTEE APPOINTED
There is a lengthy list of textbooks subject to adoption in 2004-05 or
2005-06, especially for high school. Selected teachers were named to review
texts when presented and to make recommendations for use in this school
district. Actual local adoptions of books will take place later in the year.
ASBESTOS REMOVAL APPROVED
As a contributing part of the Middle School renovations, board members
authorized a contract for asbestos abatement in the kitchen and the dressing
rooms. Ceiling tiles will be removed and replaced in these areas over the
Thanksgiving and Christmas holidays while there are no students or staff members
present.
EXPULSION AUTHORITY GRANTED SUPERINTENDENT
From time to time the decision must be made whether to expel a student at a
time when no board meeting is scheduled. The current Student Code of Conduct
reserves that right to the Board of Trustees, and in order to expedite the
process this authority was granted to the Superintendent of Schools. The Board
of Trustees then becomes the next avenue of appeal if a student is expelled.
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December 2003
Board of Trustees REGULAR MEETING
Report: December 9, 2003
STRONGER POLICIES PLANNED FOR SUBSTANCE ABUSE
State and federal laws forbid the use of alcohol, illegal drugs, and certain
controlled substances by minors. Board members discussed plans to strengthen
school policies that address these issues and to impose harsher consequences for
such behavior. Extracurricular activities will be a focus of attention for
students who violate these laws.
AGREEMENTS SIGNED DUE TO "ROBIN "HOOD"
The Administration estimates that Andrews ISD must forfeit approximately $7
million again in the current school year to satisfy the "Robin Hood"
laws. In an effort to minimize the amount of money this district will lose,
agreements were struck with Presidio ISD and Maud ISD for the education of their
students. Using this means of protecting our revenues, it is expected that the
lose will be reduced by one percent or more.
STUDENT TEACHERS ASSIGNED
Andrews ISD will act as mentor for three student teachers during the second
semester of this year. Dawn Hotze will be assigned to Middle School; Candace
Montgomery will work at Devonian; and, Joe Nitsch will be at High School. Each
of these new teachers will be supervised by a veteran AISD staff person.
IN OTHER ACTION
The Board
... heard routine monthly reports;
... saw preliminary drawings for the performance center;
... approved an appraisal instrument to evaluate the Superintendent;
... conducted a public hearing on the first day of instruction for next year;
... approved Update #71 for Board Policy;
... revised the method of nominating at-large members of the Appraisal District
Board:
... discussed declining student enrollment.
The next regular meeting of the board of trustees will be Tuesday, January
13, 2004, at 6:30 P.M.
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January 2004
Board of Trustees REGULAR MEETING
Report: January 20, 2004
TRAVEL RADIUS FOR STUDENT TRAVEL ADDRESSED
Members of the varsity girls' golf team appealed to the Board for a waiver of
the 250 mile travel limits on pre-district student travel that has been in place
for more than a year. The limit was imposed as a cost saving measure. It was
decided not make an exception for this group and to leave the limits in place.
MEASURES TAKEN ON DISTRICT INVESTMENTS
In an effort to maximize returns on the investment of reserve funds, investments
are made in U. S. Treasury bonds, and in TexPool , an investment pool for public
funds. The list of authorized AISD representatives was amended to reflect the
current administration, a list of six broker/dealers was approved, and the
TexasTERM Local Government Investment Pool was added to provide additional
investment options.
PAYMENT CONSIDERED ON STADIUM TURF
Work continues on improvements in the synthetic turf at Mustang Bowl. Crews from
SRI Sports, Inc., have leveled the field in an effort to eliminate any uneven
playing surfaces, and a few other items are to be corrected. The original price
for the installation was $550,000, but with payments already made, contingencies
and other cost-cutting measures, the final payment was $263,054.93.
NEW LAWS CHANGE TRUSTEE ELECTION DATES
An order for the next trustee election will be issued in February, but the
regular election date will not be the first Saturday in May as in the past. The
election date will be Saturday, May 15, 2004, and elected trustees will be
seated on June 8, 2004. There will be three seats eligible for election this
year.
IN OTHER ACTION
The Board
... heard a report on football gate receipts in 2003;
... reviewed a student enrollment report showing 2,968 in membership;
... set a meeting for January 29 at Noon to review last year's audit;
... voted two at-large members of the Appraisal District Board.
The next regular meeting of the board will be Tuesday, February 10, 2004, at
6:30 P.M.
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February 2004
Board of Trustees REGULAR MEETING
Report: February 10, 2004
TRUSTEE ELECTION CALLED
An election was called for Saturday, May 15, 2004, to elect trustees for
three expiring terms of office. Trustees now holding those seats are Scott
Brown, Bob Henderson, and Brad Horton.
Interested parties may file for a place on the ballot at the tax office at
600 North Main Street beginning Monday, February 16 through 5:00 P.M. Monday,
March 15, 2004. Early voting will take place starting April 28 and continuing
through May 11I at the tax office. Any additional information may be obtained in
person at the tax office or by telephone.
MARCH BOARD MEETING DATE CHANGED
In order to avoid conflict with Spring Break during the second week in March,
board members voted to change the date of the scheduled March meeting from March
9, 2004 to March 16, 2004. The meeting time is unchanged at 6:30 P.M.
ADMINISTRATIVE CONTRACTS ADDRESSED
Two-year and one-year contracts for central office administrators and for
campus officials were renewed or extended, as appropriate. Two contracts for
non-administrative personnel were also renewed. Teacher contracts will be
addressed in a meeting in March.
EDUCATION FOUNDATION DONATION ACCEPTED
A donation in the amount of $14,951 was accepted from the Andrews ISD
Education Foundation. The Foundation reviews applications for funds from
teachers and makes grants available based upon proposals on educational
opportunities for students.
IN OTHER ACTION
The Board
... renewed a purchasing agreement with The West Texas Food Service Cooperative
for 2004-2005;
... reported on Board Member Training Hours;
... reviewed a tax collection report showing 97.15% of the budget has been
received;
... heard an update on construction progress.
The next regular meeting of the board of trustees will be Tuesday, March 16,
2004, at 6:30 P.M.
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March 2004
Board of Trustees REGULAR MEETING
Report: March 16, 2004
SUMMER PROGRAMS TO GET UNDER WAY
Remedial academic programs for high school students were approved, along
with driver education, LEP instruction, extended day programs for middle school
and elementary students, and a recreation program for youngsters from five years
of age through twelfth grade. The recreation programs will run from signup on
June 1 through June 18, while the academic program will run for six weeks
through July 8, 2004. Full details are available at High School.
STUDENTS TO PARTICIPATE IN SURVEY
The use of federal funds for Safe and Drug-Free Schools also requires
school districts to conduct a confidential survey among students using the
Region 18 ESC web site to collect information about attitudes, knowledge of, or
use of substances at certain grade levels. Parental permission must be received
before any student may participate. Andrews ISD students will be surveyed in
grades 5, 7, and 9 in the coming weeks.
REPORT HEARD ON SUBSTANCE COUNSELING PROGRAM
Mr. Mitchell Moore of the Palmer Drug Abuse Program addressed board
members with information about the availability and extent of services from that
program. The program is funded by several sources, including United Way, and
provides appropriate services to individuals, usually at no charge . A more
stringent policy against drug and alcohol use by students is being studied for
Andrews ISD. Mr. Moore offered the help of his organization in that effort.
TEXTBOOK SELECTION S APPROVED FOR COMING BIENNIUM
A lengthy list of textbooks subject to adoption in 2004-05 or 2005-06,
has been reviewed by selected teachers and certain ones were recommended for use
in this school district by the committee. The Board adopted all titles submitted
and approved by the State Board of Education, and approved those selected for
use in this district.
CONTRACTS EXTENDED TO PROFESSIONAL STAFF
Contracts for the 2004-2005 school year were extended to teaching staff
and other professional employees. Names were listed by area of present
assignment for purposes of identification. Contracts not being renewed at this
time were addressed previously through conference with each individual.
The next regular meeting of the board of trustees will be Tuesday, April 13,
2004, at 6:30 P.M.
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April 2004
Board of Trustees REGULAR MEETING
Report: April 13, 2004
TRANSFER OF GLORIETA PROPERTY COMPLETE
The transfer of the Glorieta Elementary School property to the City of
Andrews was completed following a public hearing and the passage of a resolution
to authorize the gift. A federal grant will enable the municipality to construct
a facility to house a business and technology campus to be supported by Odessa
College and the University of Texas of the Permian Basin.
SCHEDULES TO BE CHANGED IN COMING YEAR
Middle School will move to an eight period day for the 2004-2005 school
year to provide more time for students in math and language arts classes. This
arrangement will still permit options in enrichment classes for students.
A modified block schedule will continue at High School with a few changes. The
current 3rd block will be eliminated, and a 4x4 block will be implemented.
Academics for students will be strengthened, and involvement in extracurricular
activities will not be impaired.
ACTION TO BE PURSUED ON TRACK COMPLETION
Lanny Garner and Richard Gordon of Vibra-Whirl, Ltd., appeared before board
members to try to reach agreement on the completion of the track installations
at High School and Middle School. Board members were plain spoken about their
displeasure with the quality of the product being installed. Dr. Huddleston was
authorized to take legal action against the company.
PLANS GO FORTH ON PERFORMANCE CENTER AND CONCERT HALL
Approval was given to plans 98% complete for the new
gymnasium/natatorium and concert hall at High School, and sealed bids will be
invited for the construction. Estimated cost for these structures is
$12,200,000, with completion projected to July 2005.
PROFESSIONALS LEAVING ANDREWS ISD
Resignations were accepted from a number of long-time AISD teachers to be
effective at the close of this school year.. Among those leaving are George
Byerly, Pat Byerly, Tommy Dittberner, Trena Dittberner, Jimmie Kemp, Marjorie
Manthei, Barbara Sudduth, and Jerry Workman. They join the following who
resigned last month: Barbara Armstrong, Wendy Dulin, Maurie Finley, Christian
Huston, Carianne Lovell, and Joyce Welborn.
The next regular meeting of the board of trustees will be Tuesday, May 11,
2004, at 6:30 pm
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May 2004
Board of Trustees REGULAR MEETING
Report: May 11, 2004
LOCAL BOARD POLICIES AMENDED
Board Policy FNF(Local) was amended and strengthened in an effort to
combat student abuse of drugs and alcohol. Random drug testing will be
implemented with blind selection of students from among those who participate in
extracurricular activities. Specific testing will be done when reasonable
suspicion is supported by observation or other evidence. The guidelines and
sanctions apply to all students , become effective May 21, 2004, and extend to
off campus violations at all times. Complete details will be available through
the principal's office.
Board Policy DEC(Local) applies to benefits, leaves and absences of
employees. The portion describing extended sick leave was amended in order to
reduce costs to the district due to casual use of the policy. When all available
leave, including vacation, has been exhausted, sixty additional days may be
available to employees who have serious illness, or an illness requiring
treatment for such incapacity. The applicable cost of a substitute will be
assessed in each instance. Full details of this policy are available on each
campus.
EMPLOYEE HEALTH INSURANCE AWARDED
Blue Cross[Blue Shield was awarded the annual contract for AISD employee
health insurance to renew July 1, 2004. Board members studied possible increases
of 5% and 10%, and changes in prescription co-pay. No changes in the costs to
employees will take place this year. It is generally expected that costs will
rise next year.
A VARIETY OF BUSINESS MATTERS ADDRESSED
A bid to provide property damage coverage, general liability, and legal
liability coverage was awarded to Weatherby-Eisenrich Insurance Agency. Values
were approved on buildings and contents at $64,649,917, with this number to be
adjusted as each item of bond construction is completed..
Trustees awarded the audit for fiscal year 2003-2004 to Harper and Cavett,
C.P.A. , with an option to renew for two additional years. The fiscal year for
Andrews ISD runs from September I to August 31 in two calendar years.
Software that is TAKS-specific with immediate feedback will be purchased for
tutorials on five campuses. Funds already in the budget and school-wide Title I
funds will be used. The company is providing a generous discount, and no
additional funds will be required.
The information systems called RSCCC is a service purchased through Region 18
and approved by the board of trustees. The commitment date is earlier this year,
although the c |
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